AI Scheduling Employee
Hire a Scheduling Specialist
Your AI employee for appointment scheduling, availability, confirmations, rescheduling, and calendar management.
Your Scheduling Specialist helps customers book appointments, manages routine scheduling requests, and works alongside your team around the clock—always with a Human-in-the-Loop™.
See SiteGlue in Action
Get a personalized demo for your organization.
Meet Your New Scheduling Specialist
Responsibilities that free your team.
Give customers a faster way to schedule while reducing the repetitive work handled by your staff. Capabilities follow your selected integration and approved business rules.
Check real-time availability
Book appointments
Collect appointment requests
Reschedule appointments
Handle approved cancellations
Select services
Select providers
Select locations
Collect intake information
Send confirmations
Support after-hours scheduling
Route exceptions to team members
Not every connected platform supports every action. Workflows stay within approved rules.
Built for Appointment-Based Businesses
Built for Businesses That Run on Appointments
Hire a Scheduling Specialist shaped to how your industry books—and how your people stay in control.
Healthcare
Coordinate new and existing patient appointments.
Dental
Book exams, cleanings, and follow-ups around chair time.
Orthodontics
Schedule consults and adjustment visits across providers.
Physical Therapy
Fill treatment slots and manage recurring visit cadence.
Chiropractic
Capture visit requests and keep the schedule full.
Veterinary
Book wellness visits and urgent care windows.
Medical Spas
Qualify treatments and schedule consults or services.
Legal Consultations
Collect matter details and book intake consultations.
Financial Services
Schedule advisor meetings with the right specialist.
Real Estate Showings
Qualify prospects and schedule property showings.
Home Services
Collect service needs and schedule available service windows.
Automotive Service
Book service appointments and capture vehicle details.
Education and Tutoring
Schedule lessons, tours, and advising sessions.
Professional Services
Book client consultations without phone tag.
Sales Demonstrations
Schedule demos with the right representative.
Scheduling Levels
The Right Scheduling Workflow for Your Business
Supported capabilities vary by integration. Choose the depth that matches how you book today—and how you want customers to schedule tomorrow.
Appointment Request Capture
Collect customer details, service needs, preferred dates, times, locations, and providers for human confirmation.
Basic Scheduling
Connect a booking link or approved calendar workflow so customers can complete simple bookings.
Advanced Scheduling
Check availability and manage approved booking, rescheduling, provider, service, and location rules.
Custom Scheduling
Support complex multi-location, multi-provider, resource, eligibility, or practice-management workflows through approved integrations.
Human-in-the-Loop™
Routine Scheduling by AI. Exceptions Handled by People.
Always a Human-in-the-Loop™—so your Scheduling Specialist works alongside your team, not instead of them.
Team Handoff™
The Scheduling Specialist recognizes when a request falls outside approved rules and involves the correct team member.
Human-in-the-Loop™
Your team reviews appointment rules, exceptions, performance, and proposed improvements.
Team Takeover™
A team member can step into the conversation across supported channels without losing context.
Scheduling workflow
- Customer request
- Scheduling Specialist
- Check approved rules & availability
- Book or collect request
- Team Handoff™ when required
- Team member continues
Examples that need a human
- No suitable availability
- Urgent or emergency request
- Complex insurance question
- Policy exception
- Special accommodation
- Cancellation dispute
- Unsupported integration action
- Customer asks for a person
Communication Channels
Schedule Appointments on Every Customer Channel
Customers can start a scheduling conversation on the channel they prefer while your team maintains centralized visibility and control. Scheduling actions available on each channel follow your configuration and supported integrations.
- Phone
AI Employees can answer inbound calls, collect information, route callers, transfer calls, take messages, and support approved appointment workflows.
- Website Chat
AI Employees engage visitors, answer questions, capture leads, schedule appointments, and support live Team Takeover™.
- SMS
AI Employees continue customer conversations by text. A team member can pause the AI and continue messaging manually.
- Email
AI Employees can respond to approved email workflows. A team member can disable the AI for a thread and reply directly.
- Video Calls
AI Employees may support video-based greetings, consultations, demonstrations, or connected video-meeting workflows where enabled.
- WhatsApp
AI Employees communicate with mobile-first customers through WhatsApp. Team members can pause the AI and continue the conversation.
- Messenger
AI Employees engage customers through Facebook Messenger. Team members can pause the AI and continue manually.
Integrations
Connect the Scheduling Tools You Already Use
Verified capabilities from SiteGlue's supported MCP integrations. If a platform is not listed, SiteGlue can still use your booking link, collect appointment requests, send them to your team, or open a custom integration request.
Google Calendar
scheduling
- Availability
- Booking
- Human confirmation
Calendly
scheduling
- Availability
- Booking
- Human confirmation
Zoom
comms
- Booking
Juvonno
emr
- Patient / provider
- Availability
- Booking
- Location / services
NexHealth
emr
- Patient / provider
- Availability
- Booking
- Location / services
Trish
SiteGlue Onboarding Agent
SiteGlue
Direct Line: (720) 443-2710 (AI Receptionist Enabled)
Email: trish@siteglue.ai
Website: www.siteglue.ai
- PhoneActive
- Website ChatActive
- SMSActive
- EmailActive
- Video CallsActive
- WhatsAppActive
- MessengerActive
Meet Trish
Not Sure Which Scheduling Workflow You Need?
Meet Trish, your SiteGlue AI Solutions Consultant. Trish analyzes your business, identifies your current scheduling process, recommends the right Scheduling Specialist, suggests communication channels and integrations, and creates your personalized AI Opportunity Report.
Go from your website to a working AI Employee in minutes.
Monthly AI Impact Report
Improve Scheduling Every Month
Trish generates performance insights and recommendations so your Scheduling Specialist gets sharper over time—while humans stay in the loop.
- Appointments booked
- Appointment requests captured
- After-hours scheduling activity
- Rescheduling requests
- Team Handoff™ rate
- Team Takeovers™
- Abandoned scheduling conversations
- Estimated staff time saved
- Knowledge gaps
- Recommended workflow improvements
Upgrade recommendations appear only when supported by your account data.
Pricing
Hire at the level your business needs.
Start free with Intern. Scale channels and scheduling as your AI employee grows with your team.
Intern
FREE$0/mo
Website Chat and Voice (WebRTC) — start free with your first AI Employee.
Enterprise
Custom
Custom AI employees, routing, and volume for your organization.
FAQ
Scheduling questions, answered clearly.
Distinguishing native actions, booking-link workflows, appointment requests, and custom integrations.
Yes—when connected to a supported integration that exposes availability (such as Google Calendar, Calendly, Juvonno, or NexHealth). Without a live connection, SiteGlue can still collect preferred times as an appointment request for your team.
AI Built for Humans
Ready to Hire Your Scheduling Specialist?
Give customers a faster way to book while keeping your team in control.